Plan and track against your actual ledger — not a spreadsheet copy
Multi-version budgets with an approval workflow and budget-vs-actual variance that reads your real posted ledger.
Everything Budgeting & Planning handles
Multi-version budgets with approval
Create, submit, approve, or reject budget versions with segregation of duties, and a row-locked guarantee of one active version per fiscal year.
Budget vs actual from the real GL
Variance is computed live from posted, non-reversed ledger lines, pro-rated by quarter, with favorable and unfavorable variance per account and revenue, expense, and net-income totals.
Automatic overrun alerts
A daily job sums actuals per account per fiscal year and raises a threshold alert at 90% utilization — before an overrun surprises you.
Line allocation methods
Each budget line ties to a GL account and auto-splits into quarterly or monthly detail using even, seasonal, or manual allocation.
Revisions with an audit trail
Raise a revision; on approval the change applies and pro-rates across periods, with an audit alert — no silent overwrite of the plan.
Hard blocks on project spend
For project, WBS, internal-order, and cost-center budgets, a posting-time gate blocks a journal when actual plus committed plus the new amount would exceed the plan.
From action to ledger, in four steps
- 1Create
Open a budget version for the fiscal year and add lines against your GL accounts.
- 2Allocate
Split each line across periods — even, seasonal, or manual — to shape the plan.
- 3Approve
Submit for approval; a different approver reviews and activates the version.
- 4Track
Watch variance build in the Budget vs Actual report and executive dashboard as posted activity accrues, with alerts as spend nears the limit.
Real screens, real data
Actuals with no sync step to forget
Budget-vs-actual and the automatic overrun alerts both compute actuals live from the general ledger — there’s no separate reconciliation to run, so the number you see is always current.
What you get
- Variance reflects your real posted ledger, not a stale re-keyed copy.
- Approval with built-in segregation of duties keeps sign-off controlled.
- Daily alerts flag overruns before they become a problem.
- Project and cost-center budgets can hard-stop overspending at posting time.
- Ask Sebee where you’re over budget and by how much, straight from the ledger.
Frequently asked questions
Where do budget-vs-actual figures come from?
Variance is computed live from posted, non-reversed ledger lines, pro-rated by quarter — there’s no separate reconciliation to run, so the number you see is always current.
Can a budget block overspending?
Yes, for project, WBS, internal-order, and cost-center budgets. A posting-time gate blocks a journal when actual plus committed plus the new amount would exceed the plan.
Will I be warned before an overrun?
Yes. A daily job sums actuals per account per fiscal year and raises a threshold alert at 90% utilization — before an overrun surprises you.
How are budgets approved and revised?
Budget versions are created, submitted, approved, or rejected with segregation of duties and a row-locked guarantee of one active version per fiscal year. Revisions apply on approval, pro-rate across periods, and leave an audit trail — no silent overwrite.